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Document management is the process of converting paper documents and files into electronic documents that can be stored, edited, searched, tracked and shared easily. https://www.4shared.com/office/NoFTJl-Wku/AI_Assistants_in_the_Workplace.html With the right solution, you can streamline your business processes and reduce time spent managing physical documents.The goal of Document Management Systems is to create a way for companies to manage the document creation process, track changes made to files and documents, and ensure that the most accurate version of any file or document is always available. This includes features like version control, which allows for simultaneous but separate editing of files to avoid the potential conflict of overwriting and to roll back to the last accurate version of a document if something goes wrong.Whether you’re working with physical files or digital ones, the ability to find your information easily is crucial to getting work done on time. Document Management System software allows you to organize documents into folders that make sense to your employees and clients. It also provides a searchable database that enables you to locate the information you need quickly and effectively.With a full set of tools for collaborative editing and real-time commenting, document management software gives you the power to work together in an efficient and effective manner. It can even help you to improve the quality of your documents, ensuring they are free of errors and that the information in them is clear and easy to understand.If you have the ability to restrict access to documents, this is an additional feature that helps you to keep sensitive information safe and to prevent unauthorized people from gaining access to your work. This is accomplished through features like password protection and encryption, as well as capabilities related to sharing that allow you to establish rules governing who can see what information and how they can access it.When the documents you are responsible for are created, they go through a process of review and revision with other people within your company before being distributed and used. A robust document management system will provide a structure for routing these documents through the necessary review and approval steps, ensuring that everyone involved with each project is aware of the documents and their status at all times.Document Manager offers a number of ways to filter your search results, including searching by Attributes metadata and searching for documents with specific text. You can also use a query builder to restrict the documents that are displayed to you. For example, if you want to see only those documents that have been coded Confidential, you can build a query that displays those. You can also assign documents to users, enabling them to view restricted documents that have been assigned to them. To learn more about assignments, see the Document Access Management page. You can also turn on the checkbox labeled Access via assignment to automatically reassign restricted documents when you add or remove them from an assignment group.